The Executive Council consists of the elected representatives of the membership. According to the Dec 2018 revision of the by-laws, “The Executive Council shall be composed of eleven (11) members: six Directors, one Commercial Director, and the following officers, the President, the President-Elect or Past-President, the Secretary, and the Treasurer.”
The Executive Council manages the Society in the best interest of the Society, and in accordance with its purpose as expressed in its Certificate of Incorporation. It meets at least twice a year, formally and in-person immediately prior to the Annual Meeting, and either in person, by teleconference, or other electronic means during the first quarter of the calendar year, at the discretion of the President. It plans scientific meetings and authorizes the expenditure of the Society funds. All officers, except the President, take office on the first day of the calendar year following their election.
President and President-Elect:
The President serves four years, two as President, and two as either President-Elect or Past-President. The President-Elect is elected on alternate years. The President takes office at the conclusion of the Annual Business Meeting after having served as President-Elect for one full year and a portion of a second year. The Society will then have a Past-President until the new President-Elect takes office.
The minimum qualifications for President-Elect are four years of Regular or Honorary membership or active participation in the field through a Sustaining membership and service in the Society.
Two Directors are elected each year for a three-year term. The minimum qualifications for elective office are two years of Regular or Honorary membership or active participation in the field through a Sustaining membership and service in the Society.
Director duties are:
Directors should also promote TC’s and the Symposium each year during their term and participate in at least one committee that matches their skills/passions in addition to the above.
NOTE: the President can opt to change these duties, however, the changes must be conveyed to the Directors (and the next slate of Directors).
The Secretary of the society plays a critical role in fostering communication and ensuring proper management and utilization of important organizational records. The Secretary schedules council meetings and records the minutes of meetings. The Secretary prepares the official ballot for the election of new officers.
The Secretary serves two years and may succeed himself/herself in the same office.
The Treasurer oversees the management and reporting of the society’s finances. The Treasurer prepares or facilitates the preparation of an annual budget, as well as regularly monitors and compares the actual revenues and expenses incurred against such budget. The Principal office of the Society is located with the Treasurer for the Society.
The Treasurer serves two years and may succeed himself/herself in the same office.
The Commercial Director (CD) is nominated and voted upon by the current Sustaining Members (SM) for a 3-year term. The CD represents the interests of the SM at Council meetings. The CD is also responsible for all communications to the SM with regards to their membership status. This includes dues renewal notices, SM database maintenance (contact information and individual memberships), M&M recognition plaques and breakfast. The CD is also a member of the Nominations Committee.
The President, with the approval of the Executive Council by plurality (i.e., greatest number) vote from the members present at any Regular Council Meeting, can appoint additional officers to transact the Society’s business.
Appointed officers serve a three-year term subject to a yearly review by the President. Appointed officers may serve more than one term in a particular office subject to the President’s request, approval by vote (plurality) of the Executive Council, and consent of the individuals.